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Accounts Payable Specialist


Zenimax Media Inc.



United States

Business Operations and Analytics





Permanent | Full Time


Accounts Payable Specialist
ZeniMax Media, Inc. @ Rockville, MD, US

ZeniMax Media is seeking a detail-oriented AP Specialist to join our growing team.

  • Degree in Accounting preferred, but not required in lieu of relevant experience
  • Minimum of 3 years of accounts payable experience using accounting software, Oracle preferred (experience with Oracle version R12 desired)
  • Familiar with processing invoices that contain GST,QST, VAT taxes
  • Strong proficiency in Word, Outlook and Excel (familiarity using Pivot Tables)
  • Understanding of general accounting principles and the accounts payable function
  • An understanding of Procure to Pay (P2P) workflow.
  • Solid planning and organizational skills, including strong attention to detail and the ability to manage multiple priorities
  • Strong business acumen and problem solver
  • Strong written and verbal communication skills, excellent interpersonal skills and an ability to work with diverse groups of people
  • Strong work ethic
  • Strong customer service skills
  • Well organized, self-starter and good time management skills
  • Ability to work independently and with a team with emphasis on accuracy and timeliness
  • Review and process vendor invoices in accordance with ZeniMax policies
    • PO-match invoices (2-way and 3-way match)
    • non-PO invoices and
    • EDI-uploaded invoices
  • When applicable, review contract for payment terms and that the invoice/purchase order are in accordance with the executed agreement
  • Establish and maintain excellent external-vendor and internal-customer relationships by providing exceptional customer service and prompt response to inquiries
  • Track invoice approvals and follow-up with internal stakeholders as necessary
  • Reconcile vendor statements to internal records. Research and correct discrepancies as necessary
  • Assist in month end closing
  • Identify monthly accruals not captured through PO reports
  • Maintain vendor files and documentation in accordance with company policy
  • Perform other duties as assigned

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