Start date: November / December 2016
Hours: 30 hours per week
We are EA
We entertain millions of people across the globe with the most amazing and immersive interactive software in the industry. But making games is hard work. That’s why we employ the most creative, passionate people in the industry.
The Challenge Ahead:
Electronic Arts are seeking a part-time Payroll Assistant, who will be responsible for the entry of all monthly changes and data into the UK Payroll System; as well as providing general administration and back up to the European Payroll Manager.
What a Payroll Assistant does at EA:
Monthly processing of all salary information including, but not limited to;
Work closely with HR to ensure all relevant new hire and leaver data is received in time for processing
Be pro-active in obtaining personal details from the new employees, including personal details forms, P45’s, Starter Declaration Forms, bank details, Social Security numbers, etc
Ensure all necessary data is received for leavers to ensure an accurate and timely final payment
Work closely with the Compensation & Benefits team, to ensure all benefits are reported and processed correctly through payroll
Reconcile the part-time employee hours to ensure they are accurately reflected in payroll
Sabbatical balance queries
Manage the ADP Self Service Online portal
Monitor and remain completely up-to-date with all legislative changes
Payroll reporting for Finance
Reconciling employee benefit deductions for GL, such as Season Ticket Loans.
Respond to all queries from employees, authorities and managers
National Statistics Reporting
Work closely with Facilities and Reception to reconcile the EA car park spaces and employee payments
Compile relocated/seconded employee salary data for PWC
Manage the Company Share Scheme Process
Manage the processing of various share schemes via the payroll as required by local legislation, including Stock Plans, Restricted Stock units (RSU) Plans and Employee Stock Purchase Plan (ESPP)
Reconcile monthly ESPP contributions and ensure data is submitted to the US in accordance with deadlines
Regular presentation of the ESPP program to employees: being the relay and animator of the program
Ensure full legislation compliance in accordance with published external timetables e.g. Tax,
Social Security authorities in order to prevent penalties for late payment/reporting
Support the European Payroll Manager during busy times
Learn to cover the Italy & Belgium payrolls
UK Annual Tax Year End process
The next great EA Payroll Assistant also needs:
Experience working in a busy payroll function
Expertise in UK payroll legislation
Excellent MS Excel experience is a pre-requisite
Experience working with ADP Freedom is beneficial
Excellent communicator with fluent spoken and written English
Approachable and a focus on customer service
The ideal candidate needs to demonstrate the ability to cope when under pressure, be a team player and still provide a first class, customer focused service.
The ideal candidate will be resourceful in finding solutions or improved ways of approaching tasks, investigating the local legalisations if needed, and creating processes when required.
Degree of technical expertise coupled with a meticulous, methodical approach to tasks and responsibilities.
Strong interactions skills to be able to deal daily with HR and Finance managers, and also as this role deals with employees/managers at all levels and in various areas of the Business
Willingness to learn and take on new tasks
Please note that the nature of our business may require that certain aspects of this job description may be subject to modification and change during the individual's period of employment.
What’s in it for you? Glad you asked!
Competitive salary plus annual bonus scheme
Central location in Guildford (5 minutes from main train station)
Private medical insurance & dental care
Free onsite gym
Rail season ticket loan
Annual game points and digital download allowance
Brand new onsite café
25 days holiday (including 3 days company shutdown days between Christmas & New Year)
Two annual staff parties (Summer & Christmas)
Casual dress code